Wednesday 18 April 2018
As the May 25, 2018, European Union GDPR (General Data Protection Regulations) deadline approaches, more and more businesses are searching for a cloud service provider who will be a trusted partner to host their data and help them reach full compliance. Because the GDPR (and the similar UK Data Protection Bill proposed in August 2017) changes the standards for how to safely store and process data, it is incredibly important for businesses to assess their systems and make a strategic plan to be ready when the deadline comes.
The GDPR legislation aims to align data protection legislation with all the different ways data is used in 2017 and beyond. It includes these essential components:
- Categorises all organisations as either “controllers” or “processors” of data:
A “controller” is any organisation, from a profit-seeking company, to a charity or government
A “processor” could be an IT firm or CSP doing the actual data processing
- Under GDPR legislation, controllers must ensure that all data is processed lawfully, transparently, and for a specific purpose with the consent of the data subjects
- Requires public bodies to employ a data processing officer
- Requires that any data breach is reported to authorities within 72 hours
- Establishes hefty fines for failure to comply or for data breaches
You can find a complete and official summary of GDPR requirements through the Information Commissioner’s Office
The best advice on how to prepare for GDPR is to start early, review your current policies, and make changes as soon as possible.
Although the process will be different for every single business and organisation, here are 5 steps you can take towards GDPR readiness, and how your cloud service provider (CSP) can help:
1. Communicate with your entire team, and c-level executives, to bring everyone on-board
Explaining the implications of GDPR for your entire business will help everyone to take ownership during the transition time. Make readiness a key priority in every department of your organisation.
2. Check if your certifications overlap with GDPR requirements
If your business has already achieved ISO 27001 or SOC 2 standards for data security, then you may be among the most-prepared for GDPR. As the international standard for information and data processing security, ISO 27001 certification will cover many of the GDPR requirements. Working with SysGroup means you’ll have a trusted partner who already has these important certifications.
3. Securely host your IT systems
Protecting yourself against data loss or security breaches is a crucial part of GDPR readiness. Because we offer secure cloud hosting options with the latest in security technology, you can rest easy knowing that your sensitive data is safe from disaster or malicious attacks. We offer customised cloud hosting solutions, and have a successful history of complex legacy system migrations with some of the biggest brands in the world.
To learn more about the cloud hosting services we offer, read our customer story and discover why UK Health Forum chose SysGroup to be their CSP, click below -
Read our Customer Story
4. Invest in DRaaS
GDPR aims to give individuals more control over how their data is stored and used by businesses and organisations. A key component of this is that data subjects will have greater access to their data, and the ability to request to see it. Having excellent (and up-to-date) data backups and a strong disaster recovery plan means that your clients and customers will have the access they’ve been granted by GDPR, and you’ll be even closer to compliance.
For more about the importance of DRaaS, read our blog post by clicking below -
5. Consider the tools you already use
If you’re already hosting your IT infrastructure in a public, private, or hybrid cloud, check to see what tools may be available to you through systems you already use. Investigate how AWS or Microsoft 365 can help you better organise your client data. As an agnostic cloud provider, SysGroup always offers our clients the most powerful solutions to address their specific needs.
When the deadline arrives, GDPR will make preventing data breaches an even bigger global priority. Hosting your IT systems with an expert, secure CSP will put you well on your way to GDPR readiness, with added peace of mind and confidence. Click below to speak to a member of our team to learn more about our secure cloud hosting services, cloud migration, and DR plans -
SysGroup is exhibiting at the IP EXPO in Manchester 25-26 April! Come and find us at stand W776.